After a week spent discovering the interiors of the improvised offices of our colleagues, clients, partners … After getting to know the children of our interlocutors in video … It is now necessary to structure a teleworking which promises to be long and to ensure at all costs the continuity of the activity to limit the economic damage . Under these conditions, how to maintain the co-design workshops , design thinking days , design sprints, which are precisely effective because they are based on the physical and face-to-face dimension of the exchange?

The solution: to Norway Phone Number List ourselves, both in the methods and the tools we use . 1. The video methods to be reinvented Prepare your workshop well containment co-design workshop For the preparation of the workshop, rigor is always required: it conditions the commitment of the participants . It is necessary : Define the participants . Identify goals . Formalize the method (discovery, ideation, empathy, prioritization, etc.) and according to this method choose the appropriate tool .

Plan the different sequences of the workshop (introduction, sequence and stages, conclusion). This planning is all the more important in video since it is necessary to maintain the attention of your participants. Give them a hyper-precise schedule : telling them in advance what they are going to do is a good way to mobilize. Do you want to know how to succeed in a co-design workshop ? Read our article ! Properly prepare the uses of collaborative tools When preparing a remote workshop , it is also important to prepare the technical equipment of the users .

How To Maintain The Co-design Workshops?

If they are starting to master video tools, they need to master the collaborative tools that you are going to offer. Also, to avoid start-up friction, do not hesitate to broadcast a 5-minute video upstream to explain how the tool works. Facilitate interaction and animation Video interaction is complex. Launching an ice-breaker , from a distance, with participants that you do not know, is a challenge! Not all participants are engaged and may feel, in the absence of visual feedback, that what they say is unimportant.


If they are not familiar with co-design either , they are also sometimes not familiar with the tools: two concomitant obstacles that must be overcome. In a previous article, we explained the methods of workshop facilitation , In another, we specified the preparation methodology . Today, how to review these methods? Failing to provide a calibrated approach, here are some of the first lessons of this week: In video, we need support more than ever . Attention is more easily diverted (a notification, an email …) and hanging up on the speech of the speaker is easier with a medium.

Video interactions should be short. You have to realize that it is impossible to hold a meeting of more than two to three hours. It is therefore necessary to calibrate the workshops , or even cut them into several . The participants are particularly multi-tasking in these conditions of confinement and it is necessary to be able to capture their attention. Also, it is probably preferable to divide a full day workshop into two or three sessions , between which the participants are invited to work. For the facilitator also, the animation of a session is more tiring. Holding a day of entertainment is almost impossible .

Which Methods To Apply?

of people are participating, to remember a few rules such as: muting your microphone when listening, activating your camera, etc. A written report should be sent as quickly as possible to all participants to ensure that there is mutual understanding of the procedure and the next steps. 2. The tools to use Video tools You probably already know (and use) Skype, but other tools may be useful to you:

Google Hangouts Meet : a solution integrated with G Suite that allows you to generate a link via a calendar invitation. This solution is free for all users of G on until 1 st July 2020. Zoom : this application gained 2.22 million additional monthly users in January / February alone (compared to 1.99 over the whole of last year). The advantage of Zoom is that you can accommodate up to 10,000 participants (100 simultaneous users in its free version). To know the positioning of all the players, here is the magic Quadrant of Gartner in 2019 on this subject: gartner quadrant – co-design workshops – containment Whiteboard tools

In co-design workshops , we often need to write on a whiteboard or flipchart. At first glance, it seems complex to have the same fluidity of expression with a mouse in hand as with a whiteboard. After the first stage of experimentation and testing, we are discovering particularly well thought-out tools which, I think, will become useful even during our face-to-face workshops! These tools indeed offer structuring and interactive frameworks for leading participatory workshops . 1. Klaxoon This tool offers you different templates: from brainstorming through surveys, quizzes, to “adventures” made up of several stages and really allowing you to structure a workshop.

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